Your private Maximo cloud
In most cases, the cloud option is the way to go–deploy fast, keep focus on EAM rather than IT, pay as you go, integrate with your other backends & rely on solid SLAs. Making the right decision is a first, crucial decision for your company.
Factors to Consider
What should you think about when deciding between an on-site implementation or a private, Maximo cloud implementation?
In addition to cost and internal IT capabilities, there are other significant business considerations when choosing between a private cloud and an in-house EAM solution.
|LICENSING||One time per user license costs, estimating maximum, named users, plus maintenance per that maximum number. Difficult for the business to manage accurately and cost-effectively.||No up front costs. Or, if you have licenses, transferable. Subscription costs monthly include upgrades, updates, patches and support and are determined by actual usage.|
|ADAPTABILITY||Build the system much bigger than you need right now because you need to handle growth. If the business or usage shrinks, you still have the same, large system.||Changes to your business mean you can easily scale up or scale down usage, ensuring adaptability to business needs.|
|USABILITY||Use of systems, particularly external to the physical location of the servers, now needs special access, usually VPNs or other cumbersome remote access solutions.||Access through secure browsers is simply part of the private cloud architecture making usage easy and productive.|
|ACCESS||Mobility for non-local access is often difficult when the service is maintained on corporate servers.||Mobility is assumed to be part of the integration objectives in a cloud-based environment for the business's on-the-go needs.|
|COMPLIANCE||Data management, backups and other legal and regulatory compliance requirements used to be only achievable if you managed in house. This does give complete control.||Today, most compliance requirements can be met and adjusted in your private cloud. And, from a business perspective, the SLA's can ensure timely compliance as well.|
|QUALITY OF SERVICE||Changes happen often in businesses that are difficult to make a priority to internal IT: ensuring common UI's across systems, changing data structures, adding new business units and so on.||A private cloud comes with services to ensure that quality of service is reliably maintained: it's part of what you are paying for over time.|
|IMPLEMENTATION SPEED||Because your EAM system is part of an overall, internal IT architecture, ramping up a new system or making any significant changes requires more time.||Options are available to ramp up quickly.|
Consider your own situation. Comparing costs of an in-house EAM system versus a cloud-based system is complex. To calculate the Total Cost of Ownership (TCO) means looking at initial outlay and then recurring costs over time. Each client is unique: but Banetti’s model for evaluating costs-vs-benefits is robust and reliable.
The Basic Tenets
In most cases, we have found, you lower your TCO with a private, Maximo Cloud.
- Time to get up and running is short, 30 days or less.
- Pay one fixed cost subscription per user, all in.
- Software license costs are costlier than subscriptions.
- Security, DR, backups, and up-time SLAs are part of subscription costs.
- Eliminate initial CAPEX for IT hardware.
- Reduce or eliminate IT personnel & maintenance costs.
- Technical support is part of your subscription over time.
- Upgrades/updates/patches, included with subscription.
For more detail on our model, read Costs: On-premises vs Private Cloud
Technically, a private cloud implementation is designed to leverage a well-established platform architecture for Maximo which can be tailored for your specific needs.
|HARDWARE||Generally, large up-front capital costs or 3rd party data center costs to purchase, configure and maintain hardware and stack.||Generally, no hardware costs.|
|NETWORK||Company must ensure high-availability, good quality internet connection, monitoring, and guarantee uptime for business requirements.||Network is managed as part of private cloud offering.|
|SECURITY||Security, whether physical, data, or network (e.g. VPN) is dependent upon in-house expertise.||It's clear now-a-days that cloud providers have some of the best security on the planet. If you use the internet at all, you are likely as secure--or more secure--in your private cloud.|
|BACKUPS AND DISASTER RECOVERY (DR)||Dependent on in-house resources, expertise and DR planning. Often, backups are kept in the same location as the original data, which is not ideal.||Backups and DR are part of the fundamental offering you get with a private cloud.|
|INTEGRATIONS & CUSTOMIZATION||This area used to be the best argument for on-premises EAM: the ability to integrate with other systems the company uses.||With your own private cloud, you can integrate with other systems and customize as much as you wish.|
|MOBILITY||The effort to support mobility with an on-premises solution depends on hardware, software, network and management decisions by IT which can increase cost and time-to-implement.||Mobility is part of the cloud architecture planning for EAM.|
|SLA'S||Your SLA's are managed usually by IT and your support can depend on IT's priorities.||Technical SLA's, such as an uptime guarantee of 99.9999 are legally-binding and can provide significant leverage to you in staying up and running.|
Setting up and managing technology platforms, requires deep IT expertise, significant capital investment and a long-term commitment by both management and IT.
Consider your own case:
Case 1: Do You Have Great, In-House IT?
- IT has the people to set up the servers and network.
- IT has and manages its own data center.
- IT has budget to install, update & upgrade Maximo software.
- IT maintains expertise to ensure asset data are clean & stable.
- IT has no problem letting us customize backend integrations later.
- IT owns the cost-impact of IT, keeping costs low and quality high.
- IT already manages company-wide DR & backup in our data center.
Case 2: Is Asset Management a Top IT Priority?
- IT is stretched thin already.
- We don't have our own data center.
- We own the budget–and responsibility–to keep costs low.
- Our IT team doesn't have Maximo specialists to support us.
- We want to add mobile & integrations, but IT can't commit to that.
- We want to focus on EAM, rather than IT, but it's hard to get IT focus.
- We'd like a backup and disaster recovery solution included for free.